Formstack vs EasyFill.ai: A Healthcare Administrator’s Guide to Modern Form Solutions

As an administrator in a busy healthcare clinic, I handle everything from patient intake to regulatory compliance. We need tools that are secure, easy to use and capable of automating as much as possible. Formstack and EasyFill.ai both promise to streamline workflows. Here’s what I’ve learned.

Why people choose Formstack

Formstack is a veteran in the form‑building space. Its drag‑and‑drop interface makes it easy to create responsive forms that look good on phones, tablets and desktops. There’s a library of templates and plenty of integration options. What makes Formstack stand out, especially for larger organizations, is its Enterprise plan, which provides a dedicated success manager to help you implement the tool.

Payment options are broad, with access to as many as 15 platforms — including WePay, Stripe and Paymill — far more than some competitors. Aside from the Forms product, Formstack also offers separate Documents and Sign plans. These allow you to automatically generate personalized documents from your form data and obtain e‑signatures. If you need a one‑stop shop for data collection, document generation and signatures, Formstack delivers.

Drawbacks to consider

Formstack does a lot, but it isn’t perfect:

• Manual document conversion: You still have to build forms from scratch; there’s no automated way to convert existing PDFs or paper forms into online versions.
• Cost and complexity: While the Forms plan starts reasonably, adding Documents and Sign can get expensive. Managing multiple plans adds complexity.
• Limited AI features: Formstack doesn’t offer AI‑assisted form generation or predictive analytics out of the box.

How EasyFill.ai meets healthcare needs

EasyFill.ai is built with automation at its core. For healthcare organizations dealing with mountains of paperwork, the ability to convert static PDFs into interactive, fillable forms is a game changer. The platform’s AI‑assisted builder can generate forms based on your field requirements and branch questions dynamically. You can collect secure payments directly inside forms, route completed forms for additional signatures and integrate with WordPress or Zapier.

Security and compliance are critical in healthcare. EasyFill.ai offers advanced security measures, version control and cloud backup. Upcoming features like voice‑to‑form and AI‑driven analysis will make patient data collection faster and more accessible.

Bottom line

Formstack is a mature solution with a broad feature set and robust payment integrations. It’s ideal if you need a drag‑and‑drop form builder and don’t mind building each form from scratch. However, if your clinic still relies on paper or PDF forms and you want to automate data collection, EasyFill.ai is the smarter choice. Its AI‑powered tools convert documents, automate workflows and maintain compliance without the high costs of multiple Formstack plans. Explore what it can do for your organization at EasyFill.ai.

Sources

• TechRadar – “Best online form builder of 2025”
• ai – Features page